Executive Secretary - Bali (Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, Badung)

Are you a highly organized and proactive professional with a passion for supporting executive leadership? Our client, a dynamic organization in Bali, is seeking a detail-oriented Executive Secretary to provide high-level administrative and secretarial support to the Director. This role is perfect for someone who thrives in a fast-paced environment and enjoys being the backbone of a successful team. Based in Bali, you'll have the opportunity to work in one of the world's most beautiful locations while making a significant impact on the organization's operations.

As an Executive Secretary at Private Advertiser, you'll be responsible for managing the Director's calendar, coordinating meetings, and ensuring smooth communication between the executive team and other departments. You'll use tools like Microsoft Office Suite and Google Workspace to create and manage documents, spreadsheets, and presentations. This role requires a strong understanding of administrative procedures and a keen eye for detail to ensure everything runs efficiently.

📋 Tanggung Jawab Pekerjaan

• Manage the Director's calendar and schedule appointments, ensuring high-level meetings are efficiently coordinated.
• Coordinate and facilitate meetings, ensuring all necessary materials are prepared and distributed in advance.
• Provide high-level administrative support, including document preparation, filing, and record-keeping.
• Handle correspondence, both internal and external, ensuring all communications are accurate and timely.
• Assist with the organization and distribution of meeting minutes and other administrative reports.
• Support the Director in preparing for meetings by gathering relevant information and materials.
• Maintain and update the Director's contact database, ensuring all information is accurate and up-to-date.
• Assist with the organization of executive events and travel arrangements, ensuring all logistics are managed smoothly.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 5 years of experience in an executive secretarial or administrative role.
• Proven experience in managing executive calendars and coordinating high-level meetings.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills, with the ability to work well under pressure.
• Proficiency in Microsoft Office Suite and Google Workspace, including advanced skills in Word, Excel, and PowerPoint.
• Familiarity with project management tools such as Asana or Trello is a plus.
• Ability to work independently and as part of a team in a fast-paced environment.

🛠️ Keahlian

Lowongan Terkait